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Privacy policy (KDR-OG)

Name and contact of the responsible person according to paragraph 4 section 9
KDR-OG

Sankt Georgen Graduate School of Philosophy and Theology

– Institute for Global Church and Mission –

 

Address:

Offenbacher Landstr. 224
60599 Frankfurt, Germany


E-mail: sekr@iwm.sankt-georgen.de

 

Data Protection Officer

Winfried Rau
Senior Consultant + Data Protection Officer & Business Consulting
Tintus Consulting GmbH

Hollergasse 10

67281 Bissersheim
Phone: +49(0) 6359 8727507

Mobile: +49(0) 173 7555203

Fax: +49(0) 3212 8727508
Contact: mail@tintus-consulting.de
Homepage: www.tintus-consulting.de

 

Competent supervisory authority:

The data protection commissioner of the Bavarian (arch)dioceses
and of religious congregations
Jupp Joachimski
Presiding Judge at the Bavarian Supreme Court (ret.)
Wittelsbacherring 9
53115 Bonn
E-mail: joachimski@orden.de

 

Security and protection of your personal data

We consider it our primary responsibility to maintain the confidentiality of the personal information you provide to us and to protect it from unauthorized access. For this reason, we apply the utmost care and state-of-the-art security standards to ensure maximum protection of your personal data.

As an ecclesiastical institution, we are subject to the Ecclesiastical Data Protection Regulation of the Religious Order of Pontifical Right (KDR-OG). We have taken technical and organizational measures to ensure that the regulations on data protection are observed both by us and by our external service providers.

 

Definitions

 

The legislator requires that personal data be processed in a lawful manner, in good faith and in a way that is comprehensible to the data subject (“lawfulness, processing in good faith, transparency”). To ensure this, we inform you about the individual legal definitions, which are also used in this privacy policy:

 

Personal data
“Personal data” means any information relating to an identified or identifiable natural person (hereinafter “data subject”); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

 

Processing

“Processing” means any operation or set of operations which is performed upon personal data, whether or not by automatic means, such as collection, recording, organization, filing, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

 

Restriction of processing

“Restriction of processing” means the marking of stored personal data with the aim of limiting their future processing.

 

Profiling
“Profiling” means any type of automated processing of personal data that consists of using such personal data to evaluate certain personal aspects relating to a natural person, in particular to analyze or predict aspects relating to that natural person’s job performance, economic situation, health, personal preferences, interests, reliability, behavior, location or change of location.

 

Pseudonymization
“Pseudonymization” means the processing of personal data in such a way that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures which ensure that the personal data cannot be attributed to an identified or identifiable natural person.

 

File system
“File system” means any structured collection of personal data accessible according to specified criteria, whether such collection is maintained on a centralized, decentralized, or functional or geographic basis.

 

Responsible

“controller” means a natural or legal person, public authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its designation may be provided for by Union or Member State law.

 

Processor
“Processor” means a natural or legal person, public authority, agency or other body that processes personal data on behalf of the Controller.

 

Receiver
“Recipient” means a natural or legal person, public authority, agency or other body to whom personal data are disclosed, whether or not a third party. However, public authorities that may receive personal data in the context of a specific investigative task under Union or Member State law shall not be considered as recipients; the processing of such data by the aforementioned authorities shall be carried out in accordance with the applicable data protection rules in accordance with the purposes of the processing.

 

Third
“Third party” means a natural or legal person, public authority, agency or other body, other than the data subject, the controller, the processor and the persons authorized to process the personal data under the direct responsibility of the controller or the processor.

 

Consent
Consent” of the data subject means any freely given specific, informed and unambiguous indication of his or her wishes in the form of a statement or other unambiguous affirmative act by which the data subject signifies his or her agreement to the processing of personal data relating to him or her.

Lawfulness of processing

The processing of personal data is only lawful if there is a legal basis for the processing. Pursuant to Section 6 (1) lit. a – g KDR-OG, the legal basis for processing may be in particular:

“This regulation or another ecclesiastical or a state legal regulation permits or orders it;
The data subject has given consent to the processing of personal data concerning him or her for one or more specified purposes.

Processing is necessary for the performance of a contract to which the data subject is party or for the implementation of pre-contractual measures taken at the data subject’s request;
Processing is necessary for compliance with a legal obligation to which the controller is subject;

Processing is necessary in order to protect the vital interests of the data subject or of another natural person;
Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
Processing is necessary for the purposes of the legitimate interests of the controller or a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require the protection of personal data, in particular where the data subject is a child.

Information about the collection of personal data

 

(1) In the following, we inform about the collection of personal data when using our website. Personal data are e.g. name, address, e-mail addresses, user behavior.

 

(2) If you contact us by e-mail or via a contact form, the data you provide (your e-mail address, name and telephone number, if applicable) will be stored by us in order to answer your questions. We delete the data accruing in this context after the storage is no longer necessary, or the processing is restricted if there are legal obligations to retain data.
Collection of personal data when visiting our website
In the case of merely informational use of the website, i.e. if you do not register or otherwise transmit information to us, we only collect the personal data that your browser transmits to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to display our website to you and to ensure its stability and security (legal basis is section 6 para. 1 p. 1 lit. g KDR-OG):
IP address
Date and time of the request
Time zone difference to Greenwich Mean Time (GMT)
Content of the request (specific page)
access status/HTTP status code
Amount of data transferred in each case
Website from which the request comes
Browser
Operating system and its interface
language and version of the browser software.

Use of cookies

 

(1) In addition to the previously mentioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive associated with the browser you are using and through which certain information flows to the body that sets the cookie. Cookies cannot execute programs or transfer viruses to your computer. They are used to make the Internet offer as a whole more user-friendly and effective.

 

(2) This website uses the following types of cookies, the scope and functionality of which are explained below:
Transient cookies (for this purpose a.)
Persistent cookies (see b.).

Transient cookies are automatically deleted when you close the browser. These include, in particular, session cookies. These store a so-called session ID, with which various requests of your browser can be assigned to the common session. This allows your computer to be recognized when you return to our website. Session cookies are deleted when you log out or close the browser.

Persistent cookies are deleted automatically after a specified duration, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.

Sie können Ihre Browser-Einstellung entsprechend Ihren Wünschen konfigurieren und 
z. B. die Annahme von Third-Party-Cookies oder allen Cookies ablehnen. Sog. „Third Party Cookies“ sind Cookies, die durch einen Dritten gesetzt wurden, folglich nicht durch die eigentliche Website auf der man sich gerade befindet. Wir weisen Sie darauf hin, dass Sie durch die Deaktivierung von Cookies eventuell nicht alle Funktionen dieser Website nutzen können.
Wir setzen Cookies ein, um Sie für Folgebesuche identifizieren zu können, falls Sie über einen Account bei uns verfügen. Andernfalls müssten Sie sich für jeden Besuch erneut einloggen.

Weitere Funktionen und Angebote unserer Website

 

(1) In addition to the purely informational use of our website, we offer various services that you can use if you are interested. For this purpose, you usually have to provide further personal data, which we use to provide the respective service and for which the aforementioned data processing principles apply.

 

(2) In some cases, we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are regularly monitored.

 

(3) Furthermore, we may pass on your personal data to third parties if contract conclusions or similar services are offered by us together with partners. You will receive more information about this when you provide your personal data or below in the description of the offer.

 

(4) If our service providers or partners are located in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the offer.

Children
Our offer is basically aimed at adults. Persons under the age of 18 should not transmit any personal data to us without the consent of their parents or legal guardians.
Rights of the data subject

 

(1) Revocation of consent

If the processing of personal data is based on a granted consent, you have the right to revoke the consent at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation.

To exercise the right of withdrawal, you can contact us at any time.

 

(2) Right to confirmation
You have the right to request confirmation from the controller as to whether we are processing personal data relating to you. You can request the confirmation at any time using the contact details above.

 

(3) Right to information
If personal data is processed, you can request information about this personal data and about the following information at any time:

the purposes of processing;
the categories of personal data processed;
the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular in the case of recipients in third countries or international organizations;
if possible, the planned duration for which the personal data will be stored or, if this is not possible, the criteria for determining this duration;
the existence of a right to obtain the rectification or erasure of personal data concerning you, or to obtain the restriction of processing by the controller, or a right to object to such processing;
The existence of a right of appeal to a supervisory authority;
if the personal data are not collected from the data subject, any available information on the origin of the data;
The existence of automated decision-making, including profiling, pursuant to Section 24(1) and (4) KDR-OG and, at least in these cases, meaningful information about the logic involved and the scope and intended effects of such processing for the data subject.

If personal data is transferred to a third country or to an international organization, you have the right to be informed about the appropriate safeguards pursuant to Section 40 KDR-OG in connection with the transfer. We will provide a copy of the personal data that is the subject of the processing. For any additional copies you request Person, we may charge a reasonable fee based on administrative costs. If you make the request electronically, the information shall be provided in a commonly used electronic format, unless it specifies otherwise. The right to receive a copy under paragraph 3 shall not interfere with the rights and freedoms of other persons.

 

(4) Right to rectification

You have the right to request that we correct any inaccurate personal data concerning you without undue delay. Taking into account the purposes of the processing, you have the right to request the completion of incomplete personal data – also by means of a supplementary declaration.

 

(5) Right to erasure (“right to be forgotten”)
You have the right to request the controller to delete personal data concerning you without undue delay, and we are obliged to delete personal data without undue delay, if one of the following reasons applies:

The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.

The data subject revokes the consent on which the processing was based pursuant to Section 6(1)(b) or Section 11(2)(a) KDR-OG and there is no other legal basis for the processing.
The data subject objects to the processing pursuant to Section 23 (1) KDR-OG and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Section 23 (2) KDR-OG.

The personal data have been processed unlawfully.
The erasure of the personal data is necessary for compliance with a legal obligation under Union or Member State law to which the controller is subject.
The personal data have been collected in relation to information society services offered pursuant to Section 8(8) KDR-OG.

If the controller has disclosed the personal data to the public and is obliged to erase it pursuant to paragraph 1, it shall take reasonable measures, including technical measures, having regard to the available technology and the cost of implementation, to inform data controllers which process the personal data that a data subject has requested that they erase all links to or copies or replications of such personal data.

The right to erasure (“right to be forgotten”) does not exist insofar as the processing is necessary:
for the exercise of the right to freedom of expression and information;
for compliance with a legal obligation which requires processing under Union or Member State law to which the controller is subject, or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
for reasons of public interest in the area of public health pursuant to Section 11(11)(h) and (i) and Section 11(3) KDR-OG;

for archiving purposes in the public interest, scientific or historical research purposes, or for statistical purposes pursuant to Section 11 (2) (j) KDR-OG, insofar as the right referred to in paragraph 1 is likely to render impossible or seriously prejudice the achievement of the purposes of such processing, or
for the assertion, exercise or defense of legal claims.

 

(6) Right to restriction of processing

 

You have the right to request us to restrict the processing of your personal data if one of the following conditions is met:
the accuracy of the personal data is contested by the data subject for a period enabling the controller to verify the accuracy of the personal data,
the processing is unlawful and the data subject objects to the erasure of the personal data and instead requests the restriction of the use of the personal data;
the controller no longer needs the personal data for the purposes of processing, but the data subject needs them for the establishment, exercise or defense of legal claims; or
the data subject has objected to the processing pursuant to Section 23 (1) KDR-OG, as long as it is not yet established whether the legitimate grounds of the controller override those of the data subject.
Where processing has been restricted in accordance with the above conditions, such personal data shall – apart from being stored – only be processed with the consent of the data subject or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of substantial public interest of the Union or a Member State.
In order to exercise the right to restrict processing, the data subject may at any time contact us using the contact details provided above.

 

(7) Right to data portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used and machine-readable format, and you have the right to transfer this data to another controller without hindrance from the controller to whom the personal data was provided, provided that:

the processing is based on consent pursuant to section 6 para. 1 lit. b or section 11 para. 2 lit. a or on a contract pursuant to section 6 para. 1 letter c KDR-OG and
the processing is carried out with the aid of automated procedures.
When exercising the right to data portability pursuant to paragraph 1, you have the right to obtain that the personal data be transferred directly from one controller to another controller, where technically feasible. The exercise of the right to data portability does not affect the right to erasure (“right to be forgotten”). This right does not apply to processing necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

 

(8) Right of objection
You have the right to object at any time, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out on the basis of Section 6(1)(f) or (g) of the KDR-OG; this also applies to profiling based on these provisions. The controller shall no longer process the personal data unless it can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

If personal data are processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for the purpose of such marketing; this also applies to profiling insofar as it is related to such direct marketing. If you object to processing for direct marketing purposes, the personal data will no longer be processed for these purposes.
Notwithstanding Directive 2002/58/EC, in the context of the use of information society services, you may exercise your right to object by means of automated procedures using technical specifications.

You have the right to object, on grounds relating to your particular situation, to the processing of personal data concerning you which is carried out for scientific or historical research purposes or for statistical purposes pursuant to Section 11(2)(j) KDR-OG in accordance with Section 48 KDR-OG, unless the processing is necessary for the performance of a task carried out in the public interest.
You can exercise the right to object at any time by contacting the respective person responsible.

 

(9) Automated decisions in individual cases including profiling
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:

 

is necessary for the conclusion or performance of a contract between the data subject and the controller,
is authorised by Union or Member State legislation to which the controller is subject and that legislation contains suitable measures to safeguard the rights and freedoms and legitimate interests of the data subject; or
is carried out with the express consent of the data subject.
The controller shall take reasonable steps to safeguard the rights and freedoms as well as the legitimate interests of the data subject, which include at least the right to obtain the intervention of a data subject on the part of the controller, to express his or her point of view and to contest the decision.
The data subject may exercise this right at any time by contacting the controller.

 

(10) Right to complain to the data protection supervisory authority
Any data subject shall have the right to lodge a complaint with the data protection supervisory authority pursuant to section 48 of the KDR-OG, without prejudice to any other legal remedy, if he or she considers that the processing of personal data relating to him or her infringes the provisions of these Rules or any other data protection rules. Compliance with the official channels is not required.

 

(11) Judicial remedy against a decision of the data protection supervisory authority or against the controller or processor
Any natural or legal person shall have the right to a judicial remedy against a decision of the data protection supervisory authority affecting him or her, without prejudice to the right to lodge a complaint with the data protection supervisory authority pursuant to section 48 KDR-OG.

Integration of Google Maps

 

(1) On this website, we use the Google Maps service. This allows us to show you interactive maps directly on the website and enables you to use the map function conveniently.

 

(2) By visiting the website, Google receives the information that you have accessed the corresponding sub-page of our website. In addition, the data mentioned under § 3 of this declaration will be transmitted. This occurs regardless of whether Google provides a user account via which you are logged in or whether no user account exists. If you are logged in to Google, your data will be directly assigned to your account. If you do not want your data to be associated with your Google profile, you must log out before activating the button. Google stores your data as usage profiles and uses them for the purposes of advertising, market research and/or the needs-based design of its website. Such an evaluation is carried out in particular (even for users who are not logged in) to provide needs-based advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, and you must contact Google to exercise this right.

 

(3) Further information on the purpose and scope of the data collection and its processing by the plug-in provider can be found in the provider’s privacy policy. There you will also receive further information on your rights in this regard and setting options to protect your privacy:

http://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield,

 

Embedding of videos via YouTube

 

(1) We use the YouTube platform to embed videos on our website. When the videos and thumbnails are called up, at least the IP address and information about the operating system and browser are transmitted to the service provider, as with a standard page call. Data may also be transmitted to a server in the USA.

 

(2) Videos from YouTube are integrated via an iFrame. We use the “extended data protection mode”. As a result, YouTube only saves data of our visitors when the video playback is started. Information on data protection and your rights when using YouTube can be found athttps://www.youtube.com/t/privacy 

 

External web fonts

 

(1) We use so-called web fonts, fonts that are provided by an external server. We use fonts from the company MyFonts Inc. from the USA.

 

(2) When the fonts are retrieved from the service provider’s server, data such as IP address, browser version are transmitted to the service provider. Information on data protection at MyFonts can be found at

https://www.monotype.com/legal/privacy-policy/

 

Order processors
We use external service providers (order processors), e.g. for the dispatch of goods, newsletters or payment processing. A separate order data processing agreement has been concluded with the service provider to ensure the protection of your personal data.

 

We work together with the following service providers:Mittwald CM Service – Computer Centre
ZweiPro – Web Development – Maintenance & Support